Hire Documents

Why not book the Village Hall for your party, meeting or fund
raising event?
Main Hall
Weekend: Children’s party: £70
(3 hours morning or afternoon before 6pm)
Skittle alley (8+yrs): + £20
Front Hall
Weekend: Children’s party: £40
(3 hours morning or afternoon before 6pm)
Both Halls
Weekend: Children’s party: £100
(3 hours morning or afternoon before 6pm)

Both Halls
Weekend: 6pm - Midnight £170
Other times available by arrangement.
For more information and bookings contact Susie Duffy on:

General Statement of Policy of the Health and Safety Policy of Rowledge Village Hall 

The Trustees policy is to:
1. Provide healthy and safe working conditions, equipment and systems of work for our employees, volunteers, hirers and hall users.
2. Keep the village hall in a safe condition for all users.
3. Provide such training and information as is necessary to employees, volunteers and hall users.
It is the intention of Rowledge Village Hall management committee to comply with all health and safety legislation and to act positively where it can reasonably do so to prevent injury, ill health or any danger arising from its activities and operations.

Rowledge Village Hall management committee considers the promotion of health and safety of its employees, including contractors, volunteers and hall users to be of great importance. The management committee recognises that the effective prevention of accidents depends as much on a committed attitude of mind to safety as on the operation and maintenance of equipment and safe
systems of work. To this end it will seek to encourage employees, volunteers and hall users to engage in the establishment and observance of safe working practices.
Employees, volunteers and hall users will be expected to recognise that there is a duty on them to comply with the practices set out by the committee, with all safety requirements set out in the hire agreement and with safety notices on the premises and to accept responsibility to do everything they can to prevent injury to themselves or others.

Signed (on behalf of the trustees)....... Karen Fewster

Rowledge Village Hall Registered charity No. 305115

This policy is designed for an infrastructure organisation OR BUILDING which is itself is NOT providing regular activities for vulnerable people BUT still has a clear safeguarding duty to ensure that all the Multi-Agency Procedures for Adults and Children are clearly followed and adhered to.
All users of the hall, their staff and all volunteers will be made aware of this policy, child protection, and vulnerable adult issues.
Vulnerable Persons Policy Statement
All staff and volunteers have a duty to safeguard vulnerable users and those who may come into contact with vulnerable users. They should respond to any concerns they may have regarding the physical, sexual, emotional or psychological safety of a vulnerable person or concerns relating to discriminatory or financial violation or
exploitation of a vulnerable person. This policy is in place to protect all vulnerable persons regardless of gender, ethnicity, disability, sexuality, religion or faith.
The welfare of the child or vulnerable adult is paramount and is the responsibility of everyone. All children and vulnerable adults, without exception, have the right to protection from abuse, whether physical, verbal, sexual, bullying, exclusion or neglect. Bullying, shouting, physical violence, sexism and racism
towards children will not be permitted or tolerated.
Policy Statement
This policy applies to all users of Rowledge Village Hall whether they are arranging, organising or attending events.
Users/event organisers are responsible for ensuring that they either have their own safeguarding policy or adhere to the requirements listed in this policy.
No member of the trustees, helpers or other volunteers or staff will have unsupervised access to children or vulnerable adults unless they have been through the safe recruitment procedure (see section below) and introductory Child Protection or Vulnerable Adults Protection training. All suspicions or allegations of
abuse against a child or vulnerable adult will be taken seriously and dealt with speedily and appropriately.
Individuals should undertake training as appropriate.

A copy of the appendices will be provided to all who request it.
Concerns should in the first instance be reported directly to the relevant agency. A trustee will be nominated as a contact to whom any safeguarding suspicions or concerns should also be reported. The trustees will endeavour to keep the events safe for use by children and vulnerable adults by circulating
this policy to all users. Safe recruitment processes should be used by hall users to appoint staff and volunteers who will be working with children or vulnerable adults in any kind of activity. These policies and procedures will be reviewed regularly and updated as appropriate in the interim periods as required by policy or legislative changes.
Safe Recruitment
All staff, working directly for ROWLEDGE VILLAGE HALL or its USERS must:
• complete an application form which shows their employment history
• provide at least two references
• If working directly with children or young people or vulnerable adults:
• one of the references should come from someone who has supervised them working with children, young people or vulnerable adults before
• they should be checked under the Disclosure and Barring System and a copy of the DBS form kept on file by the employer.
Any volunteers working at ROWLEDGE VILLAGE HALL and having unsupervised access to vulnerable users (e.g. running children’s entertainment) may also be required to go through these procedures.
Reporting Incidents
Concerns should in the first instance be reported directly to the relevant agency. A trustee will be nominated as a contact to whom any safeguarding suspicions or concerns should also be reported.
Nominated trustee: Karen Fewster Tel: 07977 561567 email: karenfew@gmail.com
The nominated trustee will have responsibility for ensuring that concerns that arise have been reported, as a matter of urgency, to the local authority Child Protection and Vulnerable Adult lead agency.
The nominated trustee should:
• know who to contact at the local authority
Rowledge Village Hall
ROWLEDGE VILLAGE HALL is a community organisation with charity status. It is managed by a Board of  Trustees.
Rowledge Village Hall is owned independently by the village, and is managed by a team trustees who are of local people. It is funded entirely through rental income, fund raising and contributions from the Community.
It is a registered charity, Number 305115.
The Village Hall Management Committee members are all voluntary and are dedicated to ensuring that Rowledge has a village asset that provides a sustainable community service both now and for the future.
Richard Banes Walker
Karen Fewster

John Phipps
Jim Duffy
Graham Knights

1. A regular review of the policy will take place. New trustees will be given a copy of the policy and should understand their responsibilities.
2. A copy of the policy will be displayed for the attention of all in ROWLEDGE VILLAGE HALL and made available on the website and on request to the public

We have a PRS licence, and Temporary Event Notices can be obtained for the provision of alcohol

Waverley TEN Notice